How to Use the Account Register

The Account Register is available from Banking → Account Register and all Cash, Current Liability and Long Term Liability accounts can be viewed and printed in this format.

Account – Choose the account you wish to view from the drop-down.

Period – Here you choose which period you wish to view, either one accounting period or a full year.

View – This field determines what items are viewed. You can choose Normal, Unprinted or Voided. Normal is the default view and shows both printed and unprinted checks. Note: Unprinted checks DO appear in the register but DO NOT go to the Journal until they are printed, so the view Unprinted is useful for finding discrepancies between the register and the journal.

New – This is where transactions are entered directly to the account. In other words checks that are not Accounts Payable payments, Tax payments or Payroll checks and deposits that are not payments from Accounts Receivable. Which type of account you are viewing will determine what the options are here. For cash accounts you can choose Check, Deposit, Bank Fee or Interest Income. If you are viewing a liability account your choices will be Charge, Credit Card Fee or Interest Expense.

Open – Clicking on this button will open the highlighted transaction as will double-clicking on the item.

Activities – This option allows you to re-print a check as long as the check is not marked cleared in the register or, if a Payroll check, no taxes have been paid for that payroll.

Refresh – Use the Refresh icon  to update your screen after any additions or changes have been made.
Help – For more information on this or any screen in ESC use the Help icon  located on the right end of all toolbars.

Sorting – When viewing a register you can sort on any column by clicking on the column header. For example, if you wanted to sort by the Name you would click on the word Name as shown below. Notice the small arrow in the header, this shows that the column is sorted in ascending order. Clicking on that field again will toggle the sort to descending order.