QuickBooks Connection Wizard: Synchronize Vendors

Synchronize Vendors

This section will assist you in matching your vendors between ESC and QuickBooks. Clicking Next will scan both programs for any available Vendors. Again, you will be presented with two columns. All Vendors entered into ESC will appear on the left and all available Vendors in QuickBooks will appear on the right. Just like our Chart of Accounts portion, we will need to either match or add all ESC vendors over to QuickBooks. This can be done by highlighting identical Vendors in both columns and clicking the Match button or highlighting a single vendor and selecting the Add selected... button below that column.

Once all vendors from one column have been matched or added, an Add All option will appear under the opposite column.  This option will allow you to add all remaining vendors in that program to the other program.

If no vendors are detected in QuickBooks, ESC will present you with an option to Export Vendors; meaning to send all vendors currently in ESC to QuickBooks. Note: QuickBooks must have a minimum of three vendors in the Vendor Center in order for ESC to detect that vendors exist in QuickBooks.

ESC comes with a single default vendor called "Tax Authority", which is assigned to ESC Sales Tax Codes. This vendor must be added to or matched to a vendor in QuickBooks before you will be able to synchronize your Tax Codes between the two programs.

It is not necessary for all QuickBooks vendors to be added to ESC. There may be vendors in your accounting database for paying utilities or credit accounts. ESC has no use for these and therefore it is not necessary to share them between the two programs.

Once all vendors have been properly synchronized between the programs, click the Next button.

Next Step: Synchronize Tax Codes